Printable Refrigeration Logs and Checklists
Commercial refrigeration guides for Bay Area businesses
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Updated October 14, 2026
Quick answer
Print these logs and keep them near the equipment. A temperature log shows an inspector your cold holding is under control, and the maintenance and cleaning logs catch small problems before they become warm-box emergencies.
Daily cold-holding temperature log
Unit: ____________ Week of: ____________. Record at opening, mid-shift and close. Target: food at or below 41°F; freezers commonly 0°F or colder.
| Date | Opening °F | Mid-shift °F | Close °F | Initials | Action taken |
|---|---|---|---|---|---|
Monthly walk-in maintenance checklist
| Task | Done | Initials | Notes |
|---|---|---|---|
| Door closes and seals on its own; gasket not torn or flattened | |||
| Door heater: freezer door opens without sticking | |||
| Strip curtain complete, not torn | |||
| Evaporator coil free of heavy ice; fans running | |||
| Drain line clear; no water on the floor | |||
| Condenser coil clean, nothing stacked around the condensing unit | |||
| Lights and inside safety release working | |||
| Thermometer reads within 2°F of a reference thermometer | |||
| No product blocking the evaporator airflow | |||
| Floor and panels: no soft spots, cracks or sweating seams |
Ice machine cleaning log
Clean and sanitize at the interval in your machine's manual, or sooner if you see slime, scale or off-tastes.
| Date | Cleaned (descale) | Sanitized | Filter changed | Bin and scoop washed | Initials |
|---|---|---|---|---|---|
Power outage food-safety sheet
- Keep doors closed. Note the time power went out: ________
- Record box temperatures every 30 minutes on the log above.
- Follow your health department guidance for food held above 41°F; when in doubt, discard.
- When power returns, confirm each unit restarts and pulls down; call a technician if one does not.
| Time | Walk-in cooler °F | Walk-in freezer °F | Reach-ins °F | Initials |
|---|---|---|---|---|
Beer line cleaning log
Clean draft lines at least every two weeks, per Brewers Association guidance.
| Date | Lines cleaned | Chemical used | Faucets and couplers cleaned | Initials |
|---|---|---|---|---|
When to call a technician
If a cooler, freezer or ice machine still is not right after the safe checks, a C-38 refrigeration technician can find the cause.
Open 7 days, 8 AM to 5 PM, with emergency service until 9 PM. CA Lic. #776244.
Frequently asked questions
How often should I record walk-in temperatures?
Many kitchens log at opening, mid-shift and close. Your local health department may set its own requirement.
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